Rental Terms and
Conditions
Guest hereby certifies and agrees that s/he has received and
read these Rental Terms and Conditions and further agrees to abide by all the
rules and regulations contained herein and related to the rental of the Rental
Property. Guest obligations include but
are not limited to keeping the premises as clean and safe as the conditions of
the premises permit and causing no unsafe or unsanitary conditions in the
common area and remainder of the premises that guest uses; and, will notify
CBVR of the need of replacement of or repairs to a smoke detector, and
replacement batteries during occupancy. Guest must check smoke detectors upon arrival
and notify CBVR immediately for any and all malfunctions to same. Guest agrees
not to use the property for any wedding receptions/parties, or erect tents for
outdoor entertainment or sleeping. Guest
breach of any duty contained in this document shall be considered material, and
can result in the termination/eviction of guests’ occupancy with no refund of
any kind.
Location
of Cannon Beach Vacation Rental Office: Keys are picked up and dropped off at the
Cannon Beach Vacation Rental office located at 164 Sunset Blvd in midtown Cannon
Beach. Our location is in a cottage on the north
side of the street with a picket fence in front. No parking
is allowed at the CB Fire Station
property located directly east of our building or along Sunset Blvd, violators
can be ticketed or towed. Please turn in
at the picket fence for short term parking on our property while checking in or
out.
Check-in,
Check-out times:
Check-in time is approximately 4:00
pm. Check- out time is 11:00am. Check-in time may be delayed occasionally
during the high season. Early check-in
may be possible outside the high season and the possibility must be confirmed
prior to arrival.
Office
Hours: Our office hours
fluctuate during the year; please call our office for current hours. Our office is closed Sand Castle Day, Easter,
July 4th, Thanksgiving, Christmas and New Year’s Day. If you are checking in on one of those days,
arrangements will be made prior to your arrival for your check-in.
Late
Check-ins:
All late check-ins are set up in advance. Guests must contact our office to make the
necessary arrangements for after hours check-ins.
Pets: Many of our homes permit dogs; none of our
homes permit cats. Pets must be confined
to those homes that allow them. Undeclared
pets found in or about a no pet house are grounds for expedited eviction and
forfeiture of any monies paid and a non-declared pet charge of $150 per week,
or any portion thereof at CBVR’s sole option, the cost for cleaning carpets to
restore a house to original condition will also be charged for any pets
in non-pet friendly houses.. Our pet fee
is $50 per pet, per stay and is non-refundable; any damage caused by a pet will
be subject to additional charges. Pets
are not allowed to remain in rentals unattended unless confined to a
crate. Cannon
Beach
has a leash law; all pets not under direct voice command must be leashed when
outside the rental and should not disturb neighbors. All pet excretions must be picked up and
properly disposed, even on the beach. Our
policy for “service animals” as defined in the Americans with Disabilities Act recognizes
that vision, mobility, hearing and certain other disabilities may need greater
accommodation than those with allergic disabilities. Service animals under the ADA
are “guide dogs, signal dogs or other animals individually trained to do work
or perform tasks for the benefit of an individual with a disability”. If one of the intended occupants of a rental
has a disability and is assisted by a service animal, please alert us in
advance as to the specifics so that accommodation can be made while minimizing
the potential harm to other guests disabled by serious allergic reactions to
animals. It is requested that such an
animal remain at all times under the direct control of the occupant with the
disability and that the service animal wear something identifying it as such at
all times. A normal pet fee and carpet cleaning
to restore a property to its original non-pet condition will be charged for any
animals, if accommodated in a house that does not normally allow pets.
Smoking: None of our rentals permit smoking inside the
rentals. If smokers occupy one of our rentals
they must either smoke outside or off the property depending on the
requirements of the homeowner. Under all
circumstances cigarette butts must be policed and disposed of properly. Failure to take proper care of your debris
will result in additional charges for cleaning of interior and/or exterior of
the property.
Linens
and towels:
Linens and towels are provided; guest is responsible for lost or damaged
items. Please do not use our linens and
towels for spills and clean ups, paper towels are provided for guest use in
unit. Blankets and towels are not to be
taken away from property. Please bring
your own beach towels and beach blankets.
Number
of Guests Permitted in Houses: The number of people allowed to stay at a
rental is first determined by the City of Cannon Beach and is occasionally
curtailed further by the homeowner. When
information is gathered by our staff to guide you through the reservation
process, we advise you of the total number of people permitted in a property;
it is also noted on our website description of the property. This rule applies to all persons staying at
the property over the age of two. There
are no exceptions. The City of Cannon
Beach has occupancy ordinances designed to keep Cannon
Beach
a place you would like to visit again.
Our ordinance is designed to not overtax our city services and failure
to comply is a violation of City of Cannon Beach ordinance and a violation of
our rental agreement and is subject to fine and immediate eviction from the
property.
Parking: The number of cars permitted at rentals is
primarily determined by the City of Cannon Beach. Each house has a parking plan posted in the
house and provided at check-in. The
number of cars is specified on our website and in our rental agreement. There are no exceptions to the number of
permitted vehicles. Additional vehicles
can be legally parked on city streets where allowed. At no time will campers or RV’s be allowed to
park on a rental property. Other
arrangements must be made for these types of vehicles either at a local RV park
or with direct communication with the City of Cannon Beach Police Department.
Payment
for Rental:
All rentals must be paid in full 30 days prior to occupancy. A deposit, as specified in Rental Agreement
is required within 7 days of initial reservation. A fully signed contract and
initialed Rental Terms and Conditions must be received by our office with the initial
deposit or full payment. Guest
acknowledges that a non refundable reservation fee of $80.00 will be payable to
CBVR for services involved with procuring this rental for guest. This charge has been included in Rental
Agreement and is payable with the initial payment. Guest also acknowledges that travel
protection insurance has been offered and if accepted, the non-refundable
premium is due no later than 30 days prior to occupancy. To
protect against the loss of your rental payments, travel insurance is strongly
recommended. Guest is not entitled to any claim against CBVR or Owner
arising out of guests’ inability to complete his/her vacation plans for any
reason outside the control of CBVR or Owner.
Damage
Waiver:
A charge has been
included with your reservation fees to cover unintentional damage up to $1500.
All unintentional damages must be reported to the CBVR office so a damage
report can be filed. The Damage Waiver does not limit the responsibility of
contract holder for additional charges if necessary. Guest agrees to be
responsible for any and all intentional damage, including breakage, theft,
unnecessary maintenance, garbage in excess of 2 cans per week, excessive
cleaning beyond what would be ordinary upon departure. Guest authorizes CBVR to
charge the costs of any intentional damage to the credit card on record. Guest Initials _____ In
the event of a litigation to recover damages, CBVR administrative time will be
a part of the cost of damage and CBVR will be entitled to recover any attorney
fees, costs and disbursements incurred prior to litigation, during litigation,
and any subsequent appeal thereof. Any litigation regarding this vacation
rental or Cannon Beach Vacation Rentals must be filed in Clatsop
County,
State of Oregon.
Responsible
persons:
Reservation and rental agreement can only be completed by someone at
least 25 years old unless with prior written approval by CBVR. The person that secures the rental, by
signing the Rental Agreement will be considered the Responsible person in all
aspects of this Agreement. Subletting of
rental home or any portion thereof is prohibited; person entering into rental
agreement will be responsible for any damages occurring to property during the
contracted rental period. Person
entering into Rental Agreement will be responsible also for actions of all
guests to the property during their tenure, including but not limited to
threatening or menacing behavior, inflicting personal injury on anyone,
intentionally inflicts substantial damage to the premises or any part thereof,
commits any act which is outrageous in extreme behavior, or would be considered
a breach of the peace in this community.
Cancellation
Policy: Please contact our
office as soon as possible in the event you must cancel or change
properties. We will only refund your advance/final rental payments (less travel
insurance fees if applicable, reservation fee, and $75.00 cancellation fee) if
the property is re-rented for the same time period. Once your reservation has been confirmed, any
cancellations date or property changes will be subject to this cancellation
policy. To prevent loss of rental payments we strongly recommend purchasing CSA
Travel Protection.
Travel
Protection Insurance:
Travel Insurance is administered through CSA Travel Protection. The plan
is optional but we strongly recommend that you protect your investment with
CSA320 Protection Plan; please review travel insurance brochure to be certain
that your reasons for cancellation would be covered. CSA is an independent
company and not an affiliate of CBVR. IF
YOU CHOOSE NOT TO PURCHASE THIS COVERAGE, SEE CBVR’S CANCELLATION POLICY – See
Cancellation Policy above. You can
decline the coverage by signing the waiver on your Rental Agreement. Questions concerning CSA Travel Protection
can be obtained by reviewing the certificate of insurance on their website www.vacationrentalinsurance.com
or calling 800-554-9839.
Termination
by Owner/Substitutions:
CBVR strives to comply with all reservation requests for specific vacation
properties. However, due to ownership
changes, properties being removed from rental use, mechanical problems, or
other unforeseen circumstance, CBVR cannot absolutely guarantee a specific
rental property. CBVR reserves the right
to change assignments without notice or liability should the unit or property
become unavailable. When comparable
accommodations are not available, Guest will have the option of selecting from
available properties at the published rate or receiving a complete refund of
their reservation deposit.
Guest
Responsibilities at Departure: Heat is to be set at 60 degrees; all interior
lights are to be turned off. Garbage is
to be placed in outside receptacle; bungee cord firmly securing the container
to protect the garbage from raccoons.
All recycling is to be placed in recycling container or in paper bags. Failure to recycle will result in additional
charges for garbage pickup. Recycling
can also be sorted and taken to the City of Cannon Beach Recycling Center
located at the east end of Second
Street in downtown Cannon
Beach. Rental should be straightened, furniture
returned to original places, dishes either washed or loaded into dishwasher and
dishwasher turned on. Do not strip the
beds – but please do not make them either, just leave them unmade. We always appreciate a load of towels being
started in the washer, but this is not required. Close and lock all windows and lock all
exterior doors. Return key to Cannon
Beach Vacation Rental office. A key drop
box is located outside our back door on the north side of our property for keys
returned when office is closed. Failure
to return keys will result in a $25 charge per key, failure to return garage
door opener where applicable will result in charge of $100.
Returned
Items: A $25 fee applies
to any lost and found items that CBVR returns to guests; Items found and not
claimed within 30 days will be disposed of at the discretion of CBVR.
System
or equipment malfunction during stay: Call our office to let us know about
malfunctions or breakage immediately. We
cannot guarantee 100% function of all equipment in a rental, but will make
arrangements for repairs within reason and as quickly as possible.
Communication
Services:
Most of our rentals have cable or Satellite service available. Most rentals have a VCR and/or DVD. Many of our rentals have high speed internet
service available, not all are set up for wireless, so accompanying cables may
be needed by the guest. Most units also
have CD players. Phone service, if
provided, is limited to local and toll free service only. If a guest uses the phone line for dial up
internet access, additional fees will be charged based on usage noted on phone
bills. Any unusual phone charges that
are unauthorized are responsibility of Guest
BBQ
grills: Many but not all
units are equipped with BBQ grills. You
can call the office to determine whether one is available and what type it
is. Propane is provided for gas grills,
charcoal is not provided for charcoal grills.
Medical
Emergency:
In the event of a medical emergency, please call 911. Cannon Beach Volunteer Rural Fire Protection
District will respond to all emergency calls.
The nearest hospital is located in Seaside
approximately 10 miles north of Cannon
Beach.
Tsunami/Earthquake
Warning:
If you hear a warning siren while on the beach - please get off the
beach immediately and always head to high ground east of Hwy 101 as
quickly as possible. If you are in a
home and are not certain whether you are on high ground, always choose to
evacuate to the east side of Hwy 101 on high ground. Please walk quickly; it is best if you do
not try to drive since it may not be